The document management program (PGD) of the University of La Guajira is a comprehensive initiative designed to organize, manage and preserve the documents and records of the institution in an efficient and effective manner. This program is based on the application of policies, procedures and technologies that guarantee the creation, use, consultation, preservation and proper disposal of documentation, in order to ensure transparency, accountability, access to information and compliance with legal and regulatory requirements.
The DMP covers the entire life cycle of documents, from their creation to their eventual archiving or disposal. This includes classification, indexing, digitization, secure storage, version control and controlled access to information. It also promotes a culture of document management throughout the university community, raising awareness of the importance of maintaining accurate and reliable records to support decision-making and improve administrative efficiency.
The implementation of the Document Management Program at the University of La Guajira reflects the institution's commitment to operational efficiency, transparency and the preservation of its institutional memory, thus contributing to the continued success of the university in its educational and research mission.
Document management program – PGD
Approval of internal archive committee
The "Approval of the Internal Archive Committee of the University of La Guajira" refers to the process by which the institution's records management and archiving policy is validated and authorized. This committee, composed of internal members of the university with experience and knowledge in document management and archiving, plays a fundamental role in making decisions related to the organization and maintenance of institutional records and documents.
El Comité Interno de Archivo revisa y aprueba políticas, procedimientos y normativas relacionados con la gestión de documentos, la conservación and the acceso a la información. También supervisa la implementación de medidas para garantizar la preservación y la disponibilidad de documentos esenciales para la institución.
The approval of this committee is crucial to ensure that the University of La Guajira maintains accurate records, complies with legal and regulatory requirements, and fosters a culture of efficient and responsible document management. Ultimately, this approval contributes to the transparency, accountability and continued success of the institution in its educational and research work.
